This Information and principles of personal data processing (hereinafter referred to as "Information") refer to the processing of personal data of natural persons by the law firm ius aegis s.r.o., with registered office at Ferienčíkova 7, 811 08 Bratislava, Slovak Republic, ID number: 36 857 203, limited liability company registered in the Commercial Register of the District Court Bratislava I, section: Sro , insert no.: 51074/B (hereinafter referred to as "Lawyer's office").
The purpose of the information is to inform the affected persons about the conditions and principles of the processing of personal data by the Law Office and about their rights as affected persons.
Processing of personal data
The law office is, in accordance with Act no. 586/2003 Coll. of . on Advocacy and on Amendments to Act No. 455/1991 Coll. on trade entrepreneurship (Trade Act) as amended (hereinafter referred to as "Advocacy Act") legal service providers, and therefore your personal data may also be processed by the Law Office.
When processing personal data, the law firm is primarily governed by Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons in the processing of personal data and on the free movement of such data, which repeals Directive 95/46/EC (general data protection regulation) (hereinafter referred to as "Regulation") and Act no. 18/2018 Coll. on the protection of personal data (hereinafter referred to as "The law") in the parts that apply to the Law Office (especially § 78 of the Act), the Advocacy Act, as well as other legal regulations.
The law firm also adheres to the Code of Conduct adopted by the Slovak Bar Association, which explains in more detail the processing of personal data by lawyers. You can familiarize yourself with the Code of Conduct on the website of the Slovak Bar Association.
Operator
The law firm is a controller of personal data within the meaning of the Regulation, insofar as it determines the purposes and means of personal data processing.
The person concerned
In the sense of the Regulation, a data subject is any natural person whose personal data is processed and who can be identified according to these personal data. If your personal data is processed by the Law Firm, you have become a data subject.
Why do we process personal data?
The processing of personal data by the Law Office is necessary mainly so that we can:
– provide legal services to our clients and practice advocacy,
– fulfill various legal, status and contractual obligations, and
– to protect the legitimate interests of the Law Firm, our clients and other persons.
The purpose of personal data processing
The law firm processes the personal data of the persons concerned for various purposes. The most common purpose of the processing of personal data by the Law Office is the provision of legal services, the fulfillment of obligations in accordance with the Act and advocacy and other legal regulations. If you have given your consent to the processing of your personal data, the purpose of this processing can be found in this consent. In the event that you used our form, which is located at https://www.iusaegis.sk/#kontakt, this purpose is the evaluation of your inquiry and our qualified response to it. In specific situations, we may also process your personal data for the purpose of protecting the legitimate interests of the Law Firm and/or our clients, for statistical purposes, archival purposes in the public interest, and for the purpose of historical and scientific research.
Legal basis of personal data processing
We process the personal data of the affected persons only on the basis of their express consent, on the basis of the contract concluded between the Law Office and the client on the provision of legal services, in the fulfillment of the obligations of the authorized person in accordance with Act no. 315/2016 Coll. on the register of partners of the public sector and on the amendment and supplementation of certain laws as amended, in fulfilling the obligations of the authorized person in accordance with Act no. 305/2013 Coll. on the electronic form of exercising the powers of public authorities and on the amendment and supplementation of certain laws (the e-Government Act), in the fulfillment of other legal obligations of the Law Office, in the protection of the vital interests of affected persons or other natural persons, if this is necessary for the purposes of authorized interests of the Law Office or a third party, if such legitimate interest prevails over the rights of the person concerned.
Scope of personal data
According to the Regulation, personal data are any data on the basis of which a natural person can be identified. For example, the following list can be given as personal data, but it is not exhaustive: name, surname, maiden name, date of birth, social security number, title, identity document number, photo, marital status, IP address. Scope of personal data that Advokátska office can process, it always depends on the purpose of processing, as well as on the specific situation in which your personal data is processed.
Disclosure of personal data
We make personal data of our clients and other natural persons available only to the extent necessary and always while preserving the confidentiality of the recipient of the data, e.g. employees of the Law Office, cooperating lawyers, mediators of personal data, which are external companies that provide accounting and tax services, software services and IT security for the Law Office. However, all these persons are bound by confidentiality and are obliged to ensure the confidentiality of your personal data. Your personal data may be made available to the Slovak Bar Association in the event of disciplinary proceedings involving you. Furthermore, we will make your personal data available to third parties based on our client's instructions, for example in the case of authorization for out-of-court negotiations, or when preparing contractual documentation with the client's business partner. If you are our client, and therefore due to the preservation of confidentiality, we have a limited obligation to provide your personal data to public authorities, we are obliged to prevent the commission of a crime and we are also obliged to report information in the area of preventing money laundering and terrorist financing.
Transfer of personal data to third countries
The Law Firm does not transfer your personal data across borders to countries outside the European Economic Community (EU, Iceland, Norway, Liechtenstein).
Period of storage of personal data
We keep personal data for as long as it is necessary for the purposes for which the personal data is processed, unless special legal regulations stipulate otherwise. When storing personal data, we follow the recommended storage periods in accordance with the Resolution of the Presidency of the Slovak Bar Association No. 29/11/2011, e.g.:
- After filling in the book of incoming mail and the book of sent mail, the lawyer keeps it for ten years from the date of receipt or dispatch of the last shipment recorded in the book,
- the inventory list is archived by the attorney for ten years from its writing,
- if the lawyer keeps the client's name and the protocol of the client's file electronically, at the end of the calendar year, he prepares a printed form of it for the calendar year and stores it in the office without a time limit,
- the shredding period of the client's file is 10 years and starts from the day when all the conditions for storing the file in the archive are met.
Attorneys are subject to status rewrites explaining the duties of attorneys according to the Law on Advocacy, according to which there are certain circumstances that extend our retention periods of personal data or they prevent us from shredding some documents for understandable reasons. For example:
- The client file, which contains the original documents handed over to the lawyer by the client, cannot be shredded;
- It is not possible to shred the logs of client files and the menos of client files;
- It is not possible to shred the client file or its part, which the lawyer is obliged to hand over to the state archive;
- It is not possible to shred a client's file, as long as any proceedings are being conducted before a court, state administration body, law enforcement agencies,
- Slovak Bar Association, the content of which is related to the content of the client's file or the subject of which was the action or omission of the lawyer when providing legal assistance in the matter to the client.
Collection of personal data
If you are our Client or have used our form, we most often obtain your personal data directly from you. In this case, obtaining your personal data is voluntary. Depending on the specific case, failure to provide personal data to clients may have an impact on our ability to provide quality legal advice or, in exceptional cases, our obligation to refuse to provide legal advice. We may also obtain personal data about our clients from publicly available sources, from public authorities or from other persons.
If you are not our client, we most often obtain your personal data from our clients or from other public or legal sources such as e.g. by requesting from public authorities, extracting from public registers, obtaining evidence in favor of the client, etc. In such a case, we may obtain personal data about you without informing you, even against your will, on the basis of our legal authorization and obligation to practice advocacy in accordance with the Advocacy Act.
Your rights as a data subject
If you are our client, have used our form or have given your consent to the processing of your personal data, you as a data subject have the rights listed below. If you are not our client, but are, for example, a business partner of the client, a counterparty of the client, an employee of the client, etc., some of the rights listed below may be limited due to our legal obligation to maintain confidentiality with reference to Art. 15 par. 4 Regulations, Art. 20 par. 4 of the Regulations and § 18 par. 8 of the Advocacy Act: "The lawyer has no obligation to provide information about the processing of personal data, to allow access or portability of personal data according to a special regulation, if this could lead to a violation of the lawyer's obligation to maintain confidentiality according to this law."
The right to withdraw your consent to the processing of personal data at any time
If we process personal data about you based on your consent to the processing of personal data, you have the right to withdraw your consent at any time.
The right to obtain confirmation of the processing of your personal data
You have the right to obtain confirmation of whether your personal data is being processed, and the right to obtain access to such data, including determination of the purposes of processing, category of personal data, identification of persons to whom personal data have been or will be provided, expected period of storage of personal data, existence of the right to correction of personal data or their deletion or restriction of processing, or the right to object to such processing, the right to file a complaint with the Office for the Protection of Personal Data, the existence of automated decision-making, including profiling regarding personal data. In this case, personal data will be provided to you in a machine-readable format. This certificate will be issued to you free of charge, but for each additional copy you request, you may be charged a reasonable fee corresponding to the cost of producing such certificate.
The right to transfer personal data
You have the right to transfer your personal data to another entity that will further process your personal data. However, this right does not apply to processing necessary to fulfill a task carried out in the public interest and must not have adverse consequences on the rights and freedoms of others.
Right to rectification
If your personal data that we process is incorrect or incomplete, you have the right to request their correction or addition.
Right to erasure (forgetfulness)
You have the right to delete your personal data if these personal data are not necessary for the purposes for which they were obtained or processed, if your personal data were processed illegally or if personal data must be deleted in accordance with special legal regulations. However, personal data may not be deleted if their preservation is necessary to exercise the right to freedom of expression and information, to fulfill a legal obligation according to special regulations, to fulfill a task carried out in the public interest, for reasons of public interest in the field of public health, for archiving purposes in the public interest or for the purposes of scientific or historical research or for statistical purposes, and for proving, exercising or defending legal claims.
The right to restrict the processing of personal data
You have the right to restrict the processing of your personal data, if you have challenged the correctness of the personal data, during the period allowing to verify the correctness of the personal data, the processing of the personal data is illegal and you object to the deletion of the personal data and request a restriction of their use instead, if the personal data are no longer necessary for the purposes of processing, but you need them to prove, exercise or defend legal claims.
The right to file a complaint with the Office for Personal Data Protection
You have the right to file a complaint against the processing of your personal data to the supervisory authority, which in the Slovak Republic is the Personal Data Protection Office of the Slovak Republic, with headquarters at Hraničná 12, 820 07 Bratislava.
Changes to the terms of privacy protection
Personal data protection is not a one-time issue for us. The information that we are obliged to provide you with regard to our processing of personal data may change or cease to be up-to-date. For this reason, we reserve the right to modify and change these conditions stated in this Information at any time to any extent. In the event that we change these conditions in a significant way, we will bring this change to your attention, e.g. by a general notice on the website of the Law Office, a special notice by email, in a personal meeting or in written communication. In case of any questions regarding the processing of your personal data, you can contact us by phone at tel. number: +421 220 757 409, by e-mail at office@iusaegis.sk or by post to the address of our headquarters at Ferienčíkova 7, 811 08 Bratislava, Slovak Republic.
Principles of personal data processing
Legality
We process your personal data in a legal, fair and transparent manner. This means that the processing of your personal data is always based on at least one of the legal bases for processing listed in the Regulation, which are, for example, consent to the processing of personal data, fulfillment of a contract, fulfillment of legal obligations, protection of legitimate interests or action in the public interest. In some cases of processing, there may be several legal bases at the same time.
Purpose limitation
We obtain and process personal data only for a specific, explicitly stated and legitimate purpose and will not further process them in a way that is incompatible with this purpose.
Data minimization
We only process such personal data as are adequate, relevant and limited to the extent necessary for the purposes for which they are processed.
Correctness
We only process correct and as necessary updated personal data and take the necessary measures to ensure that personal data that are incorrect in terms of the purposes for which they are processed are deleted or corrected without delay. If there is a change in your personal data, you can report this change to us and thus contribute to the fact that we only process up-to-date and correct personal data about you.
Minimizing retention
We process personal data only for the necessary time, as long as it is necessary in view of the purpose for which it is processed. However, we can process personal data for a longer period of time, if it is necessary due to the purposes of archiving in the public interest, for the purposes of scientific or historical research or for statistical purposes.
Integrity and confidentiality
We process personal data in a way that guarantees an adequate level of personal data security, including protection against unauthorized or unlawful processing and accidental loss, destruction or damage, through appropriate technical or organizational measures.
Responsibility
The law firm is responsible for the compliance of personal data processing with the above-mentioned principles of personal data processing, as well as for compliance with the Regulation, the Act, the Advocacy Act, the Code of Conduct and other legal regulations on the protection of personal data. To demonstrate this compliance, we have implemented adequate personal data protection policies in accordance with Art. 24 par. 2 of the Regulations, we have concluded contracts with intermediaries of personal data in accordance with Art. 28 par. 3 of the Regulation, we keep records of processing activities in accordance with Art. 30 Regulations, we regularly educate ourselves in the field of personal data protection and adhere to the Code of Conduct.
Special conditions for processing cookies
The provisions set out in this Information shall apply accordingly to the processing of cookies, unless otherwise provided below. The law office uses files called "cookies" on this website, which are used for the purpose of measuring website traffic, targeting advertising, customizing the display of websites www.iusaegis.sk. Cookies for measuring website traffic and customization of website display are processed on the basis of the legitimate interest of the Law Office in the sense of Art. 6 par. 1 letter f) Regulations. Cookies for advertising targeting are processed based on your consent.
The data we obtain about you in this way may also be made available to other processors, in particular to operators of Google and Facebook services and platforms.
Our website can also be used in a mode that does not allow the collection of data about the behavior of website visitors.
The collection of data on the behavior of website visitors is activated at the initiative of the website visitor, expressed by actively checking the option "I agree", which follows the notice at the bottom of the website, which reads as follows: "The website operator, IUS AEGIS, s.r.o., processes cookies on this website that are necessary for the functioning of the website and for analytical purposes.Such a browser setting is in accordance with § 55 par. 5 of Act no. 351/2011 Coll. on electronic communications, as amended, considered as your consent to the use of cookies on our website. You grant your consent for the period specified below for individual marketing cookies. Consent to the collection of cookie data for marketing purposes can be withdrawn at any time by changing the settings of the relevant internet browser.
The collected cookie files are mainly processed through the Google Analytics service, operated by Google Inc., with registered office at 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. The collected cookie files are subsequently processed by Google Inc. in accordance with the Privacy Policy, available at https://www.google.com/intl/cs/policies/privacy/#nosharing.
How to delete cookies?
MOZILLA: https://support.mozilla.org/sk/kb/odstranenie-cookies
INTERNET EXPLORER: https://support.microsoft.com/sk-sk/help/278835/how-to-delete-cookie-files-in-internet-explorer
GOOGLE CHROME: https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=sk
MICROSOFT EDGE: https://support.microsoft.com/sk-sk/help/4027947/windows-delete-cookies